Be far more than just a pupil referral system and provide a turnkey business operation for your franchisees.
New 45 page booklet for reference and guidance.
The Document is in Word format so you can edit and make bespoke for your own needs.
We like to think that we do a very good job in preparing our trainee instructors for life as a driving instructor. We provide a turnkey business operation manual and extensive ongoing training during their first year as a working ADI.
We provide a very good service with admin support, a 48-hour pre-pay and zero tolerance cancelation policy.
One of the drawbacks to offering far more than a basic pupil referral service is that franchisees often take it for granted and wrongly assume that all Driving School franchisees offer the same level of service. The same applies to those that are looking to go independent.
For this reason, we have updated the franchise agreement to a 5-page document that ‘spells’ out exactly what they will be losing should they leave. The minimum notice has been extended to two months and a termination procedure has also been added.
The Document is in Word format so you can edit and make bespoke for your own needs.
There are two re-order options available:
40 books delivered to your door……..
£136.80 including VAT and postage (£3.42 each)
OR
50 additional books sent to your door
£160.18 including VAT and postage (£3.20 each)
Many ADI’s underestimate the need for keeping correct accounts and having an audit trail.
I am amazed how many still use pen and paper with the shoe box mentality for receipts. Other practices like using cash instead of card payments and using customers lesson cash payments to purchase goods and services like fuel with no accountable audit trail.
The vast majority of our franchisees use VT cashbooks which is a FREE downloadable accounts software (Not for Mac.)
http://www.vtsoftware.co.uk/vtaccounts/download.htm
VT Cashbooks is really simple accounts software where you just add your lesson weekly/monthly sales and related expenses.
So in one column will be lesson sales.
In the expenses column will be item such as:
Car payments
Franchise payment
Fuel
Phone
Vehicle insurance
Marketing
Livery
Plus anything else that is a cost of supplying your service.
Accounts can be updated weekly or reconciled with your bank account statement each month. It’s a real good idea to bank all sales income, preferably with your customers paying by BACS or card. To bank cash will usually incur a cost and cheques just take so long to clear.
Place all of your receipts into an A4 binder for your current trading year for reference and storage.
When you reach the end of your trading year, you simply save the complete file and email to your accountant, who will then be able to prepare your annual accounts and inform you when and how much to pay.
There is generally no requirement to send your receipts to your accountant as long as you sign off accounts as correct.
£150 for prepared accounts, BONKERS not too!
I have worked with my current accountant since 2009 and he will offer you the exact same service I have for just £150 per year. Please see details below”
TJS Business Solutions Ltd – Accountancy Services
We are pleased to be associated with the ADI Business Success Membership. We are Accountants for ADI’s all over the country, whether sole trader, partnership or Limited company.
I formed the company in 2004, with myself and my wife as Director’s. There are now three of us within the business and we continue to grow as our client base increases steadily each year. Most of our clients are gained by “word of mouth” from current clients which I still find very satisfying. We have experience in many different types of industry but have a large proportion of clients that are ADI’s.
We offer an Accountancy package to ADI’s as we have vast experience in accounting for this industry.
The annual service includes:-
Sole Trader / Self-Employed – £150 per annum
Production of Annual Accounts
Submission of Self-Assessment Tax Return
Advice provided as and when required; for instance regarding the benefits of whether to purchase or lease a new car etc.
Tim Seymour
Director
TJS Business Solutions Ltd
8 North Court
The Courtyard
Woodlands
Bradley Stoke
Bristol
BS32 4NQ
Tel No (Office): 01454 501600
www.tjsbs.co.uk
At TJS Business Solutions Ltd we encourage our clients to use a free software called VT Cash Book.
This can be downloaded free of charge from http://www.vtsoftware.co.uk/
The software acts as a cash book and allows you to record all receipts from customers i.e. lesson fees and all payment for expenses i.e. fuel, insurance, mobile phone, car repayments etc. (to name but a few)
When entering the transactions mentioned above VT Cash Book allows you to choose whether the money has come into or out of the bank account or by cash, meaning you can enter a financial record for all transactions (bank or cash) meaning you have a full audit trail for your financial records each year.
So for instance, if you receive a lesson fee from one of your pupils in cash, you can enter that into VT Cash Book as a cash receipt to lesson fees, then if you subsequently use this cash to buy some fuel you can also enter the expense in VT Cash Book as a cash expense to fuel.
At the end of the financial year, you can simply email over a backup of your VT Cash Book file and we can review, ask queries and complete your accounts from these records.
This way, should you ever have a HMRC Tax Review, you will have a full audit trail of your business that should satisfy the Tax Man.
We can provide fact sheets that give easy to follow instructions on how to set up your VT Cash Book software and enter transactions; but of course we would be happy to talk you through this in the beginning (once you have signed up to our services), as getting it right at the beginning makes life easier for not only you, but for us also.
Essential as you grow your driving school.
Franchise meetings and why it’s worth having them.
I have been organising regular meetings with my franchisees since 2007 when there was just three of us. Don’t be thinking that you need 10,15,20 before you have a meeting.
They were held in my conservatory and we used a flip board to list a few points to be covered. As the guys were often coming straight from work (7.30pm) Mrs W organised some sandwiches with tea and coffee.
One thing to point out even at an early stage, never forget who owns the business! I have always been more than happy to listen to suggestions but you do need to weigh them up before you go implementing. Owning the business and working within it as a franchisee are two very different things.
The meetings offer a great opportunity to bring your flock together and keep them updated. There is no substitute for personal contact to explain your ideas and strategies or to enforce those already in place.
I like to raise any issues that have cropped up during meetings and although some of these need dealing with on a personal level, bringing to light in a group setting is very powerful. I would never single anyone out at a meeting but when raising issues you can see some squirm a little when they have stepped out of line.
I do find that virtually all issues are a direct result of a franchisee not complying with the operational procedures laid down in the franchise manual. (That’s why I have one) I will then raise the topic and explain the situation that happened without naming the guilty party in order that they all get the point.
Typical issues as follows:
These are just a few that come to mind. Since we implemented the new lesson and payment sheets issues have all but disappeared.
Its good to consistently remind your franchisees what you do for them and that you offer far more than a pupil referral system.
Below is the actual agenda from a recent meeting.
Agenda.
Standards Check – Chief Driving Examiner
Standards check – Pete. Senior examiner.
Phone Answer Message
Website Payments
Payment Sheets
Lesson Sheets
Self-Sourced Pupils.
Intensive Courses
How and when to send books and direct mail.
There are several COVID-19 Related tasks to perform:
I have provided a document download for each.
The documents are the ones we currently have in place and can be edited for you own circumstances.
Your COVID-19 Safety and Compliance Procedure
Your COVID-19 Safety and Compliance Procedure (Customer Copy) With T & C’s
Your COVID-19 Safety and Compliance Procedure (Marketing Message)
COVID-19 Safety and Compliance Vehicle Cleansing Check List
Your COVID-19 Safety and Compliance Procedure
Your COVID-19 Safety and Compliance Procedure (Customer Copy) With T & C’s
Your COVID-19 Safety and Compliance Procedure (Marketing Message)
COVID-19 Safety and Compliance Vehicle Cleansing Check List
Be far More Than A Pupil Referral Service And Offer A complete Business Structure
Improve your Franchisee Retention By Spelling Out What They Would Be Missing
Re-Order 40 or 50 Books delivered to your door.
Wasting your time on compiling accounts is bonkers, why using a professional makes sense.
Having an online diary will be essential when you grow your driving school.
Essential as you grow your driving school.
Keep your franchisees up to date with regular meetings.
How and when to send books and direct mail.
All COVID Realated Content